Protecting your personal details on our website.
This policy sets out to explain how we collect, process and use your personal data and in doing so how we comply with data protection law and our obligations to you.
Staff Giant Services Limited (Staff Giant) is a recruitment business which provides work-finding services to its clients and work-seekers. Staff Giant processes personal data (including sensitive personal data) so that it can provide these services – in doing so, Staff Giant acts as a data controller. As a data controller Staff Giant are committed to protecting your privacy, the privacy of our clients and users of our website. We will only use personal data in accordance with the terms of the following statement.
You may give your personal details to Staff Giant directly, such as on an application or registration form or via our website, or we may collect them from another source such as job boards. We may also receive data from other sources and third parties. Staff Giant’s legal basis for processing your personal data is for the purposes of providing you with work-finding services and/or information relating to roles relevant to you.
WHAT INFORMATION DO WE COLLECT?
All information you choose to provide to us. Whether this information is provided face-to-face during interviews, over the telephone, by email or through completing a job application on our recruitment website and it includes the information that you provide to us below;
- Contact information, such as your home address, telephone number and personal email address;
- Your curriculum vitae, along with any covering letter you provide to us and any further details about your experience, qualifications and suitability for any advertised role at Staff Giant that are communicated by you or any recruitment agent acting on your behalf;
- Responses you provide during interviews, and your answers to any tests that you undertake during the recruitment process;
- References that are provided by your nominated referees and ex-employers;
- ‘Sensitive’ information on you. And by ‘sensitive’ we mean information such as your racial or ethnic origin, religious beliefs or other beliefs of a similar nature and your physical condition, which you choose to provide to us by completing surveys and other forms that we commission;
- Information about your health which may be collected where a particular health condition or disability is relevant to the performance of your role at Staff Giant or in cases where you suffer an injury as a result of an incident in the case of your employment (e.g., a crash involving one of our company vehicles);
- Your social media content and other information that is available about you within the public domain. This information we collect can include posts and comments, pictures and video footage on sites such as LinkedIn, Facebook and Twitter;
- Disbarring and Disclosure Service (DBS) information, if your role with Staff Giant requires that we seek DBS checks. This in not conducted routinely and you will be notified on an individual basis if your role is in scope for a DBS check.
- Other Information: Details of your remuneration, IP Address, Details of professional indemnity insurance, which may include your trade union, Mandatory training and/or CPD records,Information regarding prior professional misconduct, disciplinary action and investigations
HOW DO WE COLLECT YOUR INFORMATION?
We collect information on you through:
- Forms completed and submissions that you make via our recruitment website;
- Responses you provide during face-to-face and telephone interviews;
- Any written correspondence between you and us (e.g., via email);
- Responses and answers that you provide to us through any questionnaires and tests that we require you to complete;
- Social media platforms and other websites where your information is published within the public domain; and
- As the result of a DBS check.
HOW DO WE USE YOUR INFORMATION?
We use the information we collect for the following purposes:
- To assess your suitability for the role that you have applied for by assessing your experience, qualifications, interview responses and answers to any performance tests that you may have completed whilst also comparing you to other prospective candidates for the same role;
- To store your details on record for a period of time, so that if you are unsuccessful in a job application with us, we may instead be able to notify you of alternative positions if and when they become available;
- Maintenance of administrative and statutory records, such as to demonstrate our compliance with any applicable equality and diversity laws in our selection of a candidate for any position at Staff Giant that we make available;
WHO DO WE SHARE YOUR INFORMATION WITH?
Your information may be disclosed to:
- Companies within our group. For example, we may share information with our Clients relating to your performance during the interview process;
- Your recruitment agent that is acting on your behalf in respect of your job application;
- Referees that you have nominated and potentially your ex-employer(s) for the purpose of obtaining additional references;
- Disbarring and Disclosure Service
- Our professional advisors including our lawyers and accountants when they need it to give us their professional advice; and
- The Police, local authorities, Her Majesty’s Revenue and Customs (HMRC), the courts and any other government authority if they ask us to do so or we are obliged to do so as a result of a court order.
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time. Please see Retention of Records in our data protection policy for a complete breakdown of the data we process and how long we retain your records for.
We must keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where Staff Giant has obtained your consent to process your personal and sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
We review the ways we use your information regularly. And in doing so, we may change what kind of information we collect, how we store it, who we share it with and how we act on it.
Our full legal name is Staff Giant Services Ltd T/A Staff Giant and our registered address is Unit 6, Westward House, Glebeland Road, Camberley, Surrey, GU15 3DB
We are the ‘data controller’ of the information you provide us with. This term is a legal phrase used to describe the person or entity that controls the way information is used and processed.
Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact:
Westminster Business Centre
Hayes, UB3 1AP
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/ , or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.